Construction, Modifications, and Contractors - Rules

All construction, renovation, and modification projects must receive written authorization from Riverfront Condominium Association Management before any work, including demolition, can commence. Please review the Association’s Governing Documents as well as the contractor guidelines and HOA contractor rules for comprehensive requirements. The information below serves as a summary of the primary construction rules and does not replace the governing documents.

Construction and modification projects generally fall into the following categories under HOA contractor rules: 

Decorative Projects: This includes activities such as painting, wallpapering, and the installation or removal of carpeting. These decorative projects typically require advance notification to Management, but may not necessitate a formal architectural review. 

Modification Projects: These encompass procedures like cabinet replacement, plumbing-fixture or appliance installation, alterations to plumbing, electrical, ventilation, fire-protection, telephone systems, wall modifications, hard-surface flooring installation, built-in entertainment systems, and structural changes. For these modification projects, it is essential to notify Management in advance, and they may also require Board approval, City permits, architectural review, inspections, fees, and a performance deposit, in accordance with the construction rules. 

Major or Common-Element Projects: This includes significant changes such as combining units, relocating unit entrance doors, modifying common or limited common elements, and replacing individual HVAC equipment. These major projects necessitate both Management and Board approval, applicable inspections, fees and deposits, and may require additional legal agreements or amendments to the Condominium Documents. 

Project classifications and requirements depend on the proposed scope of work. Co-owners must adhere to contractor guidelines by contacting the Management Office before hiring contractors, purchasing materials, or scheduling any work to determine the applicable requirements.

Notify the Management Office of the proposed project as early as possible. Please submit all required plans, specifications, contractor information, fees, deposits, and supporting documents at least three (3) weeks before the anticipated start date. It is essential to obtain written approval from Management and, when applicable, the Board of Directors before beginning any work, adhering to the HOA contractor rules. Complete a contractor start-up meeting with Riverfront staff at least two (2) weeks before work begins. Additionally, provide a detailed scope of work, anticipated construction schedule, material-delivery plan, and information about your contractor and subcontractor. Ensure that you include copies of all applicable contractor licenses, permits, Certificates of Insurance, and photo identification. All applicable architectural review fees, performance bonds, security deposits, and other required charges must be paid. Finally, read and agree to fully comply with the contractor guidelines and construction rules of the project.

Projects involving structural elements, plumbing, electrical systems, HVAC equipment, fire-protection systems, walls, hard-surface flooring, subflooring, or other building systems require additional review and approval in accordance with HOA contractor rules. Approved projects may be inspected by Management or the Association’s representatives before, during, and after construction. It is essential that work involving concealed plumbing, electrical components, or flooring underlayment is inspected prior to closing walls, floors, or other areas, adhering to contractor guidelines. No changes may be made to an approved scope of work without additional written approval, and all work must comply with RFC standards, approved plans, applicable building codes, and construction rules.

Contractors must check in with the Management Office each day before beginning work, adhering to the essential construction rules. It is imperative that contractors comply with all identification, access, parking, safety, and building-security requirements outlined in the HOA contractor rules. Contractors are prohibited from using passenger elevators to transport personnel, tools, equipment, materials, or debris. Instead, the freight elevator must be reserved in advance and utilized specifically for contractor access, material deliveries, tools, equipment, and debris removal. Additionally, construction materials and debris must not be transported through the main lobby. To ensure safety and compliance with contractor guidelines, contractors may not stage or store tools, materials, equipment, or debris in hallways, elevators, stairwells, loading areas, or other common spaces.

Contractors must adhere to essential construction rules by providing and maintaining appropriate protective coverings for elevators, hallways, flooring, walls, doors, and other common elements, in accordance with the HOA contractor rules. Work areas and affected common areas need to be cleaned daily, as contractors are expected to follow these contractor guidelines and should not rely on Association cleaning or maintenance staff to clean up after their work. Co-owners are responsible for any damage, cleanup costs, or other charges incurred by their contractors, subcontractors, workers, or deliveries.

All construction debris, rubbish, packaging, surplus materials, and discarded fixtures must be removed from the property and disposed of off-site, in accordance with the construction rules established by the HOA. It is important to follow the contractor guidelines, as construction debris may not be placed in the Association’s trash chutes, trash rooms, dumpsters, or other waste containers. Violations of these HOA contractor rules may result in cleanup costs and disposal expenses charged to the co-owner’s account.

Construction activity is permitted according to the HOA contractor rules: Monday through Friday from 9:00 AM to 5:00 PM. Construction is prohibited on Saturdays, Sundays, and holidays, in line with the established construction rules and contractor guidelines.

Failure to obtain written approval or comply with the Association’s construction rules and contractor guidelines may result in work being stopped, contractors being removed from the property, fines, reimbursement charges, or other enforcement action in accordance with HOA contractor rules.